EXECUTIVE ASSISTANT TO THE CEO FOR DTC/E-COMMERCE AGENCY (US-BASED/REMOTE)

Paired is a global staffing and recruiting agency specializing in connecting remote talent with innovative companies. We pride ourselves on bridging exceptional professionals with dynamic organizations that value agility and growth. About the Client: Our client is a is a Dubai-based Google Ads agency managing nine figures of annual ad spend across 180+ ecommerce clients. We are looking for a highly capable Executive Assistant to support the CEO directly and act as a long-term operational right hand. This role is ideal for someone who thrives in fast-moving environments, can manage complex priorities across time zones, and knows how to keep a founder sharp, prepared, and focused. This is not a traditional 9-to-5 role, and it is not a stepping stone. The agency’s integrator owns the team and systems. This role owns executive support for the CEO. Key Responsibilities Calendar and Inbox Management • Own the CEO’s calendar across Dubai, European, and US time zones. • Triage the CEO’s inbox daily, respond on behalf of the CEO where appropriate, flag what requires attention, and remove what does not. • Build buffer time, prep time, and travel time into the CEO’s schedule. • Send meeting invites with agendas and prep documents attached. • Confirm meetings 24 hours in advance and productively reschedule cancellations. Responsibilities Calendar, Inbox, and Meetings • Manage the CEO’s calendar across Dubai, European, and US time zones. • Triage the CEO’s inbox, respond where appropriate, and flag what needs attention. • Add buffer time, prep time, and travel time to the CEO’s schedule. • Send meeting invites with agendas and prep documents. • Prepare meeting briefs, research attendees, take notes, capture action items, and manage follow-ups. Communication and Gatekeeping • Draft emails, Slack messages, and short documents in the CEO’s voice. • Manage outbound communication when the CEO is offline or traveling. • Act as the first point of contact for external parties. • Politely decline or redirect requests that do not require the CEO’s time. • Coordinate with senior team members, the integrator, Google reps, clients, partners, and EAs. Travel, Events, and Logistics • Plan and book business travel, including flights, hotels, drivers, transfers, and multi-stop itineraries. • Maintain the CEO’s travel preferences and build backup plans when needed. • Coordinate team offsites, client dinners, agency events, conferences, and speaking engagements. Client Onboarding and Internal Support • Support new client onboarding by scheduling kickoff calls, sending contracts, setting up Slack channels, and booking recurring strategy sessions. • Coordinate with the integrator on systems and SOPs. • Support recruitment coordination, interview scheduling, offers, and early-stage onboarding when needed. Content and Document Management • Ensure the CEO’s daily LinkedIn content goes live on time. • Support content production logistics, including B-roll planning, venue sourcing, shoot locations, and styling coordination. • Maintain key files, contracts, reference documents, decks, briefs, and project trackers. • 5+ years of experience as an Executive Assistant, ideally supporting a founder, family office principal, or C-suite executive at a fast-moving company. • Native or near-native English written communication. • Ability to draft client follow-ups, board updates, Slack messages, and short documents in the CEO’s voice. • Ability to turn a 90-minute meeting into five clear action items. • Strong fluency with Slack, Gmail, ClickUp, Calendly, Notion, and modern AI tools such as Claude and Gemini. • Ability to think one step ahead without overstepping. • Calm under pressure and able to manage competing priorities. • Strong judgment, discretion, and trustworthiness. • Ability to politely tell a senior client that the CEO is not available while making them feel handled. • Ability to politely flag conflicts, priorities, and commitments to the CEO. • Competitive salary. • Ability to work remotely.