FREELANCE - EXECUTIVE ASSISTANT WITH FINANCE EXPERIENCE - REMOTE

We are seeking an Executive Assistant with finance experience to support a fast paced executive and help manage day to day operations. This role is ideal for a highly organized, proactive and detail oriented professional who can effectively manage executive support responsibilities while assisting with financial coordination and administrative operations. The ideal candidate is tech savvy, resourceful and able to work independently in a dynamic environment. Responsibilities include calendar and inbox management, meeting coordination, travel arrangements, financial tracking and reporting support, vendor and expense management, project coordination and helping ensure priorities and workflows stay organized. Experience supporting executives and working with financial data, budgets or reporting is highly preferred. Key Responsibilities • Serve as a trusted Executive Assistant supporting leadership with day to day administrative, operational and finance related activities. • Manage complex calendars, schedule meetings, coordinate appointments and handle executive communications in a fast paced remote environment. • Assist with finance related tasks including expense tracking, invoice management, budgeting support, financial reporting coordination and record keeping. • Coordinate meetings and communications with internal teams, external partners and stakeholders while maintaining organized workflows and documentation. • Support project coordination, task tracking and follow up on key initiatives to ensure deadlines and priorities are met. • Conduct research, prepare reports, meeting summaries and presentations to support executive decision making. • Utilize tools such as ChatGPT, Claude AI and other productivity platforms to improve efficiency and streamline administrative processes. • Maintain accurate records, organize business documents and ensure confidential information is handled with discretion. • Assist with process improvements, workflow optimization and operational support across various business functions. • Monitor action items, manage priorities and provide proactive support to help executives stay organized and focused on strategic objectives. • Support travel planning, event coordination and other executive assistance responsibilities as needed. • Adapt to changing priorities and work independently while maintaining a high level of professionalism, accountability and attention to detail. • Proven experience supporting executives, founders or leadership teams as an Executive Assistant, Executive Partner or similar administrative support role. • Experience managing calendars, scheduling meetings, coordinating travel and handling executive communications in a fast paced environment. • Finance experience including expense tracking, invoice management, budgeting support, financial reporting assistance or bookkeeping support. • Familiarity with accounting software and financial tools such as QuickBooks, Xero or similar platforms is preferred. • Strong organizational and project coordination skills with the ability to manage multiple priorities and deadlines simultaneously. • Excellent written and verbal communication skills with strong attention to detail. • Comfortable working with technology and AI productivity tools such as ChatGPT, Claude AI and other workflow automation platforms. • Experience using collaboration and productivity tools such as Google Workspace, Slack, Notion and project management systems. • Ability to maintain confidentiality and handle sensitive business and financial information with professionalism and discretion. • Strong problem solving skills with the ability to work independently and proactively identify solutions. • Experience supporting remote teams and coordinating with stakeholders across different time zones is preferred. • Ability to adapt quickly in a startup or fast changing environment while maintaining a high level of accuracy and accountability. • Familiarity with fintech, AI, Web3, crypto or emerging technology industries is a plus but not required. Preferred Traits • Highly organized and detail oriented with exceptional time management and prioritization skills. • Proactive self starter who can anticipate needs, take initiative and work independently with minimal supervision. • Strong administrative and finance support mindset with the ability to balance executive assistance and financial coordination responsibilities. • Resourceful problem solver who can adapt quickly and find practical solutions in a fast paced environment. • Professional, dependable and trustworthy with a high level of discretion when handling confidential information. • Excellent communicator who can build positive working relationships with executives, clients, vendors and team members. • Tech savvy and comfortable learning new tools, systems and AI powered productivity platforms. • Adaptable and flexible with the ability to manage changing priorities and multiple deadlines. • Strong attention to detail with a commitment to accuracy in scheduling, documentation, reporting and financial administration. • Growth oriented with a willingness to learn new skills, improve processes and embrace technology to enhance productivity. • Positive attitude with a service oriented approach to supporting executives and contributing to team success. • Accountable and reliable with strong follow through and a sense of ownership over assigned responsibilities. You will be working as a contractor under the The People Group company name, therefore you are not a direct employee and only work as a contractor for our business. The benefit of this structure means, all of our clients sign contracts directly with The People Group and not you as the Contractor, therefore you are protected as a remote contractor as The People Group take cares of the client service side of the function.