EVENTS SPECIALIST

<h3>About Tavily</h3> <p>We’re building the search engine for AI agents. Our API is designed from the ground up to power RAG and real-time reasoning in AI systems. By connecting LLMs to high quality, trustworthy web content, we help developers build agents that are not only intelligent, but also informed.</p> <p>We work with some of the most innovative teams in AI, from small startups shaping the ecosystem to the largest enterprises deploying AI at scale. Whether it’s powering sales assistants, research copilots, or internal knowledge tools, we’re the missing link between LLMs and the real world</p> <h3><strong><span data-ccp-props="{}">The role</span></strong></h3> <p>We are looking for a detail-oriented Tradeshow &amp; Events Coordinator to own the planning and execution of our presence at industry conferences, tradeshows, and corporate events. You will manage logistics from booth procurement to post-show lead follow-up, ensuring every event delivers measurable ROI. <br><br>You’re welcome to work remotely from the United States.</p> <p><strong><span data-contrast="auto"><span data-ccp-charstyle="Strong">Your responsibilities will include:</span></span></strong><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></p> <ul> <li><span data-contrast="none">Plan and manage end-to-end tradeshow and event logistics (booth design, shipping, setup, staffing)<span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":0}"> </span></span></li> <li><span data-contrast="none">Maintain the annual events calendar and manage budgets across 10–20 events per year</span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":0}"> </span></li> <li><span data-contrast="none"> Coordinate with vendors, exhibitors, and internal stakeholders</span></li> <li><span data-contrast="none"> Oversee pre-show promotions and post-show lead handoff to the sales team</span></li> <li><span data-contrast="none"> Track event performance metrics and report on pipeline impact</span></li> <li><span data-contrast="none"> Negotiate contracts with venues, vendors, and event organizers</span></li> </ul> <p><strong><span data-contrast="auto"><span data-ccp-charstyle="Strong">We expect you to have:</span></span></strong><span data-ccp-props="{"134233117":true,"134233118":true}"> </span></p> <ul> <li><span data-contrast="none"> 2–4 years of experience in event coordination or field marketing</span></li> <li><span data-contrast="none"> Strong project management skills; experience with tools like Asana, Monday.com, or similar</span></li> <li><span data-contrast="none"> Comfortable managing multiple projects simultaneously under tight deadlines</span></li> <li><span data-contrast="none"> Willingness to travel up to 30% of the time</span></li> <li><span data-contrast="none"> Experience with CRM systems (Salesforce, HubSpot) for lead tracking preferred</span></li> </ul> <p data-renderer-start-pos="578"><strong data-renderer-mark="true">Key employee benefits in the US:</strong></p> <ul> <li data-renderer-start-pos="614"><strong data-renderer-mark="true">Health insurance:</strong> 100% company-paid medical, dental, and vision coverage for employees and families.</li> <li data-renderer-start-pos="718"><strong data-renderer-mark="true">401(k) plan: </strong>Up to 4% company match with immediate vesting.</li> <li data-renderer-start-pos="781"><strong data-renderer-mark="true">Parental leave:</strong> 20 weeks paid for primary caregivers, 12 weeks for secondary caregivers.</li> <li data-renderer-start-pos="873"><strong data-renderer-mark="true">Remote work reimbursement:</strong> Up to $85/month for mobile and internet.</li> <li data-renderer-start-pos="944"><strong data-renderer-mark="true">Disability &amp; life insurance</strong>: Company-paid short-term, long-term and life insurance coverage.</li> </ul><div class="content-pay-transparency"><div class="pay-input"><div class="description"><p><strong><span style="font-size: 18px;">Pay Transparency</span></strong></p> <p>We offer competitive compensation and benefits packages. Actual compensation will be determined based on job-related factors, including experience, skills, qualifications, the level at which the candidate is hired, and geographic location, consistent with applicable law.</p></div><div class="title">Base Compensation Range</div><div class="pay-range"><span>$121,100</span><span class="divider">-</span><span>$151,300 USD</span></div></div></div>