EXECUTIVE ASSISTANT & OPERATIONS COORDINATOR

Overview We are seeking a highly capable and detail-oriented Executive Assistant & Operations Coordinator to work directly alongside the CEO. This is a dynamic, high-impact role that blends executive support, content creation, and operational coordination. The ideal candidate is proactive, organised, and confident in client-facing environments, with the ability to manage multiple priorities and contribute to the smooth running of the business. Key Responsibilities • Act as a trusted partner to the CEO, supporting daily operations and key initiatives • Join client calls and communicate confidently in fluent English, representing the business professionally • Create high-quality design assets (e.g. LinkedIn posts, marketing materials, internal documents) • Plan and execute consistent daily content, particularly for LinkedIn • Manage basic financial administration including quotes, invoicing, and record tracking • Compile and maintain monthly financial summaries and operational reports • Coordinate schedules, meetings, and follow-ups • Support general administrative and operational tasks across the business Requirements • Fluent English with excellent verbal and written communication • Ability to work EST hours in alignment with a US-based company • Strong interpersonal skills with a professional, client-facing presence • Proven design experience (portfolio required) • Experience with invoicing, bookkeeping, or financial tracking • Highly organised with strong attention to detail • Ability to multitask and operate independently in a fast-paced environment • Comfortable working closely with senior leadership Preferred Qualifications • Previous experience supporting a CEO or senior executive • Familiarity with LinkedIn content creation and social media management • Proficiency in design tools (e.g. Canva, Figma, Adobe Suite) • Basic understanding of business operations and reporting What Success Looks Like • Seamless day-to-day support of the CEO • Consistent, high-quality content and design output • Accurate and reliable financial and operational tracking • Confident, professional client communication