MEDICAL ADMINISTRATIVE ASSISTANT (PHILIPPINES | REMOTE)

Job Title: Medical Administrative Assistant (ABA / Autism Therapy Clinic) Location: Remote Schedule: Full-time, 9:00 AM - 5:00 PM PST Apply here: https://operationsarmy.com/application Were seeking a highly organized and proactive Medical Administrative Assistant with direct experience in ABA (Applied Behavior Analysis) or autism therapy clinics . This role is fully back-office and focuses on providing onboarding and administrative support for clinical teams and vendors. Youll play a key role in ensuring smooth, efficient, and compliant onboarding workflows for BCBAs and other clinical staff. Key Responsibilities • Support the onboarding of new BCBAs and clinical staff by completing documentation and setting up required accounts. • Manage professional email communication with vendors, partners, and staff to facilitate onboarding processes. • Track onboarding workflows, follow up on incomplete tasks, and ensure timelines are consistently met. • Maintain and update internal spreadsheets and trackers related to onboarding and credentialing progress. • Submit and manage payer or credentialing documentation as needed. • Organize, store, and retrieve digital files including agreements, intake forms, and therapy-specific documents. • Ensure compliance with HIPAA and clinic-specific data management protocols. • Provide regular reports and updates to the Onboarding or Operations Lead. Required Qualifications • 4+ years of experience in medical or clinical administration, preferably in ABA, autism therapy, or behavioral health settings. • Strong knowledge of onboarding workflows, credentialing, or payer documentation processes. • Excellent written communication skills with a professional, detail-oriented style. • Demonstrated ability to manage multiple administrative tasks independently. • Experience using tools such as Google Workspace, Microsoft Excel, EHR platforms (e.g., CentralReach, SimplePractice), or CRM systems. • High attention to detail and comfort handling sensitive healthcare information. Apply here: https://operationsarmy.com/application