PROPERTY AP/ AR SPECIALIST

Tenant Billing and Receivables (AR) - Set up new tenants in the accounting system (lease terms, recurring charges, contact info). - Set up recurring monthly charges (base rent, NNN/CAM, parking, storage, signage, etc). - Create and apply tenant credits (concessions, bill corrections, reimbursements, overpayments) with property manager or ownership approval. - Record tenant payments (checks, ACH, card, lockbox uploads). - Monitor A/R aging and flag delinquencies for collection or legal follow up; ensure key delinquencies and status updates are reflected on BLC sheets. - Ensure material tenant billing changes, credits, and adjustments are reflected on BLC sheets. Payables and Vendor Management (AP) - Enter vendor bills (repairs, maintenance, landscaping, insurance, taxes, professional fees). - Enter utility bills (electric, gas, water, sewer, trash, internet where applicable). - Code invoices to the correct property, unit, GL account, and class or job. - Schedule payments and process check or ACH batches within approval limits. - Maintain vendor records, W-9s, insurance certificates, and basic compliance notes. Move In and Move Out Accounting - Post prorated first month rent, deposits, and any one-time move-in charges. - Post final rent, CAM or NNN true-ups, utility catch-up, and damage charges at move out. - Apply security deposit and other deposits to final charges. - Calculate and process any refund due or balance owed, and coordinate with Portfolio / Company Accountant for payment or collections. CAM and Operating Expense Reconciliations - Prepare and post monthly CAM or operating expense estimates based on budgets and guidance from the Portfolio / Company Accountant. - Track actual CAM, tax, and insurance expenses against estimates during the year. - Perform annual CAM, tax, and insurance reconciliations and calculate tenant billings or credits. Bank and Reporting Support - Prepare and record bank deposits for physical checks received. - Run vacancy, delinquency, and collections reports as requested for property managers and ownership. - Provide AR and AP detail reports needed for month-end close and lender/owner reporting.