EXECUTIVE ASSISTANT TO FOUNDER, HR & OPERATIONS

Most Executive Assistant roles are about managing someone else's calendar and inbox. This one goes further: you'll take real ownership of financial admin, contracts, hiring support, and the founder's day-to-day. The things that need to get done right and on time, every time, without being chased. If you want a role with real trust and real responsibility, not just task-following, but not "reinvent how the company works" either, this is built for that. About Fuelerate Fuelerate helps ecommerce brands grow through Conversion Rate Optimization (CRO), A/B Testing, and Meta Ads media buying. We're growing fast enough that a lot of day-to-day operational work: invoicing, contracts, scheduling, hiring admin, has been sitting with the founder longer than it should. This role exists to take that off his plate, reliably. What You'll Do Financial & Contract Administration • Run the invoicing cycle and monthly payroll process • Prepare and send client and employee contracts from existing templates • Handle payment follow-ups • Specific scope and autonomy here are discussed as part of the interview process Communication & Calendar • Manage inbox and Slack, triage what needs the founder's attention vs. what doesn't • Manage the calendar: book calls, protect focus time, keep things organized • Daily and weekly check-ins to keep everything on track Hiring Support • Source and screen candidates against a role description • Manage the hiring pipeline and schedule interviews • Prepare onboarding documentation • You won't make the final hiring call, but you'll shape who gets in front of the founder Founder Support • Travel planning and logistics • Personal appointments and errands where useful • Following up on what matters so nothing falls through This is a role built on consistency and trust. Doing the recurring, important things right, every time, more than it's built on redesigning how things work. If you naturally spot a better way to do something, we want to hear it, but that's a bonus, not the job description. What We're Looking For • Experience in Executive Assistance, HR/Recruiting, or Operations administration • Highly organized, comfortable with detail and repetition • Confident with ClickUp and Google Sheets (or a fast learner) • Clear written and spoken English • Trustworthy with sensitive information, financial, hiring-related, and personal • Reliable and consistent, someone who does what they say they'll do, on time, without being reminded The Details • Remote • Full-time from day one • Strong written and spoken English required • Compensation: $1,000–$1,500/month, based on experience and performance Ready to Apply? Submit your application through the official link only. Applications sent via DM or email will not be considered.