HR GENERALIST – PAYROLL & EMPLOYEE RELATIONS

HR Generalist – Payroll & Employee Relations Department Human Resources Reports To HR Director Job Summary The HR Generalist is responsible for executing and maintaining payroll administration, employee records, disciplinary processes, and compliance with labor regulations. This role ensures payroll accuracy, proper documentation of employee actions, timely execution of HR processes, and consistent application of company policies. The position requires a high level of confidentiality, attention to detail, and strong knowledge of labor legislation. Key Responsibilities Payroll Administration • Prepare and validate payroll information before processing. • Review attendance, overtime, leave, vacations, sick leave, and payroll adjustments. • Verify payroll calculations, deductions, bonuses, commissions, and final settlements. • Coordinate payroll processing with Finance and external payroll providers. • Reconcile payroll reports and investigate discrepancies. • Maintain payroll records and supporting documentation. • Ensure payroll is processed accurately and on schedule. Employee Relations & Disciplinary Actions • Manage disciplinary processes, including verbal warnings, written warnings, suspensions, and terminations. • Conduct employee investigations and document findings. • Draft disciplinary letters, notices, and corrective action plans. • Advise managers on disciplinary procedures and labor law compliance. • Participate in employee meetings related to performance and misconduct. • Ensure all disciplinary actions are properly documented and legally compliant. HR Administration • Prepare employment contracts, amendments, promotions, salary changes, and termination documentation. • Maintain personnel files and HRIS records. • Process employee onboarding and offboarding. • Monitor probation periods and employment documentation. • Respond to employee inquiries regarding HR policies and payroll. Compliance • Ensure compliance with labor laws and internal policies. • Maintain confidentiality of employee information. • Support labor inspections and audits. • Assist with updating HR policies and procedures. Reporting • Prepare payroll and HR metrics. • Track disciplinary cases and employee relations trends. • Generate reports on absenteeism, turnover, overtime, and payroll accuracy. Qualifications • Bachelor's degree in Human Resources, Business Administration, Accounting, or related field. • 3–5 years of HR Generalist experience. • Minimum 2 years of experience managing payroll. • Experience handling disciplinary processes and employee relations. • Strong knowledge of labor legislation. • Experience with HRIS and payroll systems. • Advanced Microsoft Excel skills. • Spanish/English. Required Competencies • Attention to detail. • High level of confidentiality. • Analytical thinking. • Strong organizational skills. • Time management. • Problem-solving. • Effective communication. • Conflict management. • Integrity and ethical judgment. • Ability to work under deadlines. Preferred Experience • Hospitality, real estate, or multi-company environments. • Multi-country payroll administration. • Experience supporting audits and labor inspections. • Familiarity with labor compliance in high-growth organizations.