EXECUTIVE AND OPERATIONS ASSISTANT | PART TIME | REMOTE | PH BASED

What to Expect • Rate: $8.00 USD per hour • Hours: Part-time (10 hours per week). • Format: Remote, high-trust virtual support role focused on operational execution and client-flow management. • Collaboration: Working closely with the founder, Maurine, to ensure daily administrative and business workflows run entirely without friction. About the Role This is not a position for passive task-takers. We are looking for a highly professional, meticulous, and process-minded CoWorqer to step in as our Executive & Operations Assistant. Your main mission is to serve as the operational backbone of the business—owning the administrative lifecycle and client journey from start to finish. If you are a grounded remote worker who thrives on follow-through, takes pride in flawless administrative repetition, and ensures that no detail, calendar invite, or invoice ever falls through the cracks, this role was built for you. What You'll Be Doing • Calendar & Appointment Management: Oversee the advanced setup and day-to-day coordination of Acuity Scheduling , maintaining control over scheduling links for masterclasses and new client offerings. • Client Onboarding Flow: Own the end-to-end client onboarding lifecycle, ensuring professional, timely, and reassuring communication flows from first contact to active status. • Document & Agreement Control: Prepare, dispatch, and track service agreements using Dropbox Sign , while maintaining pristine file organization inside Google Drive and Dropbox. • Financial Administration: Track customer payments, generate and send professional invoices, and log transaction details accurately within Square . • Project Tracking & Status Transparency: Maintain and execute daily administrative workflows inside ClickUp , updating task statuses in real-time to ensure absolute operational clarity. • Meeting Logistics Support: Set up Zoom meetings, distribute access links, and handle recording downloads and cloud uploads with speed and efficiency. What We're Looking For (Non-Negotiables) • Operational Tool Proficiency: Proven, hands-on experience navigating and managing workflows across our core systems: • Acuity Scheduling (Advanced calendar coordination and setup) • ClickUp (Task management, statuses, and tracking) • Square (Invoicing and basic payment tracking) • Dropbox & Dropbox Sign (File storage and document execution) • Google Workspace & MS Office (Docs, Sheets, Drive, Excel) • Zoom (Link generation and cloud recording management) • Process-Minded Executor: Someone who genuinely enjoys creating structure, checking off recurring checklist items, and running established business systems perfectly every single time. • Extreme Attention to Detail: A natural proofer who catches structural, billing, and scheduling errors long before they ever affect a client. • Predictable & Grounded Work Style: You do what you say and say what you do. You operate with a high standard of professional integrity, absolute confidentiality, and superb time management.