BOOKKEEPER & FAMILY BUSINESS OPERATIONS COORDINATOR (REMOTE)

Bookkeeper & Family Business Operations Coordinator (Remote) About Us We are a U.S.-based family operating several businesses across real estate development, construction, property management, Airbnb hospitality, and real estate sales. We are looking for a long-term team member who will become an integral part of our family office, helping keep our businesses financially organized and operating efficiently. This is not a traditional virtual assistant position. We are looking for someone who is highly organized, detail-oriented, trustworthy, proactive, and experienced with bookkeeping and business operations. Our goal is to build a long-term relationship with someone who enjoys creating systems, solving problems, and helping businesses stay organized. Primary Responsibilities Bookkeeping (Primary Responsibility) Manage bookkeeping for multiple U.S. businesses using QuickBooks Online, including: • Multiple company files • Bank and credit card reconciliations • Transaction categorization • Accounts payable • Accounts receivable • Vendor management • Receipt collection and organization • Monthly financial reports • Budget vs. actual reporting • Cash flow tracking • Preparing records for CPA • Maintaining organized financial documentation • Following up on missing information • Keeping books current and accurate Airbnb & Property Management Assist with: • Guest messaging • Cleaner scheduling • Maintenance coordination • Expense tracking • Reservation tracking • Supply inventory • Monthly property reports • Vendor coordination Executive & Administrative Support Provide administrative support including: • Calendar management • Email organization • Travel research and planning • Internet research • Document preparation • Google Drive organization • Creating SOPs (Standard Operating Procedures) • Data entry • Vendor research • Scheduling • General business support Qualifications Required • Minimum 3 years of QuickBooks Online experience • Experience managing bookkeeping for multiple companies • Excellent written and spoken English • Strong Microsoft Excel and Google Sheets skills • Highly organized • Extremely detail-oriented • Strong problem-solving skills • Ability to work independently • Excellent time management • High level of integrity and confidentiality • Reliable high-speed internet • Quiet home office Preferred • QuickBooks Online ProAdvisor Certification • Experience supporting U.S. businesses • Real estate bookkeeping experience • Construction bookkeeping experience • Airbnb/property management experience • Experience with Google Workspace • Experience creating SOPs and business processes Personality We’re Looking For The ideal candidate: • Loves organization • Notices details others miss • Takes initiative without being asked • Enjoys improving systems • Communicates clearly • Is dependable • Wants a long-term position • Is comfortable managing multiple priorities • Takes ownership of their work This is a 100% Remote Job Up to $10/hr