ACCOUNTS PAYABLE ANALYST

<div class="content-intro"><h3><span style="font-family: helvetica, arial, sans-serif;">Company Overview</span></h3> <p><span style="font-family: helvetica, arial, sans-serif;">At Sylogist, we are purpose-driven to “empower the good our customers do.”</span></p> <p style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">We provide SaaS-based software solutions to the non-profit, government, and education sectors, and we take immense pride in the work of our customers and the products we build to support them. Our team is collaborative, enthusiastic and delivers on our promises. If you want to apply your skills to improve trusted technology that supports over 2000 customers around the world, then let’s talk! </span></p></div><h3 class="artifact-docx-preview_heading1" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Position Overview</span></h3> <p style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Sylogist is looking for an Accounts Payable Analyst to join our Finance team! </span></p> <p style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">You'll own the day-to-day full-cycle accounts payable process, from receiving and posting invoices through approvals and payment. However, th</span><span style="font-family: helvetica, arial, sans-serif;">is role goes beyond transaction processing. You will support month-end close, accruals, account reconciliations, employee expenses, corporate credit cards, cash forecasting, and audit requests. We're looking for someone who understands the accounting behind the work and can recognize when something doesn't look right, investigate it, and follow it through to resolution.</span></p> <p style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">The current environment includes Sage Intacct for invoicing, banking portals for payments, and Concur for employee expenses. Many processes are still manual, creating a <em>real</em> opportunity for this person to help streamline workflows, improve forecasting and controls, and make practical use of technology, automation, and AI.</span></p> <p style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Month-end is a concentrated period for the Finance team. Your flexibility/ability to work outside of standard Eastern Time work hours during this period is an expectation of the role.</span></p> <p style="text-align: justify;"> </p> <h3 class="artifact-docx-preview_heading1" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Responsibilities Include</span></h3> <ul> <li class="artifact-docx-preview_heading2" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Full-Cycle Accounts Payable &amp; Payments</span> <ul> <li class="artifact-docx-preview_sylogistbullet" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Manage the full-cycle accounts payable process, including invoice receipt, review, coding, posting, approval follow-up, and payment processing.</span></li> <li class="artifact-docx-preview_sylogistbullet" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Process vendor payments through banking portals and help ensure payments are accurate, properly approved, and completed on time.</span></li> <li class="artifact-docx-preview_sylogistbullet" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Manage employee expense reimbursements through Concur and support corporate credit card administration and reconciliation.</span></li> <li class="artifact-docx-preview_sylogistbullet" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Maintain accurate vendor records and resolve invoice, payment, or approval issues with internal teams and vendors.</span></li> </ul> </li> <li class="artifact-docx-preview_heading2" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Month-End, Accruals &amp; Accounting Support</span> <ul> <li class="artifact-docx-preview_sylogistbullet" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Support month-end close activities, including AP-related journal entries, lead sheets, account reconciliations, and supporting schedules.</span></li> <li class="artifact-docx-preview_sylogistbullet" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Prepare and own expense accruals by reviewing invoices received after period-end, assessing the period of service, comparing activity to prior periods, and investigating unexpected gaps or changes.</span></li> <li class="artifact-docx-preview_sylogistbullet" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Prepare and contribute to short-term cash forecasts for anticipated vendor and other outgoing payments.</span></li> <li class="artifact-docx-preview_sylogistbullet" style="text-align: justify;">Assist with monthly, quarterly, and year-end close requirements and provide supporting documentation for auditors.</li> </ul> </li> <li class="artifact-docx-preview_heading2" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Process Improvement &amp; Collaboration</span> <ul> <li class="artifact-docx-preview_sylogistbullet" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Identify manual, inefficient, or unclear AP processes and raise opportunities to improve how work is completed.</span></li> <li class="artifact-docx-preview_sylogistbullet" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Help streamline finance processes through better workflows, technology, automation, and practical use of AI tools.</span></li> <li class="artifact-docx-preview_sylogistbullet" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Communicate proactively with Finance and business teams to keep invoices, approvals, accruals, and payments moving and ensure important items do not get dropped.</span></li> <li class="artifact-docx-preview_sylogistbullet" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Support additional accounting and finance responsibilities as needed and build broader exposure across the Finance team.</span></li> </ul> </li> </ul> <p> </p> <h3 class="artifact-docx-preview_heading1" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">What We Look for in You</span></h3> <p class="artifact-docx-preview_heading2" style="text-align: justify;"><em><span style="font-family: helvetica, arial, sans-serif;">Must-Haves</span></em></p> <ul> <li class="artifact-docx-preview_sylogistbullet" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">3+ years of experience in accounts payable or a closely related accounting role, with meaningful hands-on ownership of the AP process.</span></li> <li class="artifact-docx-preview_sylogistbullet" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Experience with full-cycle accounts payable, including both posting invoices and processing payments.</span></li> <li class="artifact-docx-preview_sylogistbullet" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">A degree in Accounting, Finance, Business, or a related field; Accounting preferred.</span></li> <li class="artifact-docx-preview_sylogistbullet" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Strong understanding of accrual accounting and the ability to apply accounting judgment during month-end, including accruals, journal entries, and account reconciliations.</span></li> <li class="artifact-docx-preview_sylogistbullet" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Strong Microsoft Excel skills, including experience with PivotTables and XLOOKUP.</span></li> <li class="artifact-docx-preview_sylogistbullet" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Strong attention to detail and a consistent focus on accuracy, completeness, and timely processing.</span></li> <li class="artifact-docx-preview_sylogistbullet" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Adaptability and comfort working in an environment where processes, priorities, and ways of working continue to evolve.</span></li> <li class="artifact-docx-preview_sylogistbullet" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">A proactive ownership mindset: able to identify an issue, investigate it, raise a concern when needed, and follow it through to resolution.</span></li> <li class="artifact-docx-preview_sylogistbullet" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Strong communication skills and the ability to work effectively with Finance and non-Finance stakeholders.</span></li> <li class="artifact-docx-preview_sylogistbullet" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Ability to work an Eastern Time schedule, including occasional evening work during month-end and occasional weekend work during busier quarter-end close periods.</span></li> </ul> <p class="artifact-docx-preview_heading2" style="text-align: justify;"><em><span style="font-family: helvetica, arial, sans-serif;">Nice-to-Haves</span></em></p> <ul> <li class="artifact-docx-preview_sylogistbullet" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Experience with Sage Intacct.</span></li> <li class="artifact-docx-preview_sylogistbullet" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Experience in an accounting firm and/or currently pursuing a CPA designation.</span></li> <li class="artifact-docx-preview_sylogistbullet" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Experience working in a software or SaaS environment.</span></li> <li class="artifact-docx-preview_sylogistbullet" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Curiosity about how AI and automation can improve finance work, with an interest in using new tools to make processes more efficient.</span></li> </ul> <p> </p> <h3 class="artifact-docx-preview_heading1" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">What Success Looks Like</span></h3> <ul> <li class="artifact-docx-preview_sylogistbullet" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Invoices and payments are processed accurately, at the expected volume, and within required timelines.</span></li> <li class="artifact-docx-preview_sylogistbullet" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Month-end work, including accruals, reconciliations, lead sheets, and supporting schedules, is complete and accurate.</span></li> <li class="artifact-docx-preview_sylogistbullet" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Communication with internal teams is proactive and clear, reducing missed approvals, incomplete information, and dropped handoffs.</span></li> <li class="artifact-docx-preview_sylogistbullet" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Cash forecasting and other AP processes become more reliable, efficient, and less dependent on manual work.</span></li> <li class="artifact-docx-preview_sylogistbullet" style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;">Process issues are surfaced constructively, with practical recommendations for doing the work better.</span></li> </ul><div class="content-conclusion"><h3><span style="font-family: helvetica, arial, sans-serif;">Why Join Sylogist?</span></h3> <p><span style="font-family: helvetica, arial, sans-serif;">We're an inclusive, remote-first company that values the personal and professional growth of its employees! At Sylogist, you'll experience:</span></p> <ul> <li style="font-family: helvetica, arial, sans-serif;"><span style="font-family: helvetica, arial, sans-serif;">A company where you can really make a meaningful impact</span></li> <li style="font-family: helvetica, arial, sans-serif;"><span style="font-family: helvetica, arial, sans-serif;">A healthy work-life balance</span></li> <li style="font-family: helvetica, arial, sans-serif;"><span style="font-family: helvetica, arial, sans-serif;">Benefits that cover health, wealth, and wellness</span></li> </ul> <p>If you’re as excited about making a difference as we are, we would love to hear from you!</p> <div style="text-align: justify;"><span style="font-family: helvetica, arial, sans-serif;"><span style="font-size: 8pt;"><em>Sylogist is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.</em></span><em><span style="font-size: 8pt;"> Sylogist will not discriminate or retaliate against applicants who inquire about, disclose, or discuss their compensation or that of other applicants. Sylogist does not offer sponsorships. All candidates must provide proper employment documentation showing immediate eligibility to work in the country in which the role is based.</span></em></span></div></div>