SALES ASSISTANT

Sales Assistant (CRM, Scheduling & Sales Operations Support) – Remote | U.S. Hours Position Type: Full-Time, Remote Working Hours: U.S. Business Hours (Aligned with Sales Team Schedules) About the Role At Pavago, one of our clients is hiring a highly organized and proactive Sales Assistant to support a fast-moving sales team across CRM management, scheduling, follow-ups, proposals, reporting, and day-to-day sales operations. This is not a direct selling role . Instead, you’ll help the sales team stay organized, keep pipeline data accurate, coordinate communication, and ensure deals continue moving forward without operational gaps. You’ll support: • CRM management • Calendar & meeting coordination • Sales follow-ups • Proposal preparation • Pipeline reporting • Cross-functional coordination • Day-to-day sales operations If you’re detail-oriented, proactive, and enjoy keeping systems and people organized, this role is a strong fit. What You’ll Own CRM Management & Sales Operations Maintain clean and accurate records across CRM platforms such as: • Salesforce • HubSpot • Zoho CRM • Pipedrive You’ll: • Update leads, contacts, and opportunities • Maintain accurate pipeline stages • Log activities and notes • Remove duplicate records • Identify and correct missing information • Maintain strong CRM hygiene • Ensure sales leadership has reliable pipeline visibility Scheduling & Sales Coordination Coordinate sales meetings efficiently across multiple calendars and time zones. Schedule: • Sales calls • Product demos • Follow-up meetings • Client meetings • Internal preparation sessions Use tools such as: • Google Calendar • Outlook • Calendly Ensure sales representatives have the right meeting context, materials, and information before calls. Proposal & Sales Document Support Prepare polished client-facing sales materials, including: • Proposals • Quotes • Presentations • Sales decks • Client documents Support RFP and RFI responses using existing templates and approved materials. Use: • Google Slides • Microsoft PowerPoint • Canva Proofread documents for accuracy, formatting, and professionalism before they are shared externally. Reporting & Pipeline Tracking Support leadership with accurate sales reporting. Prepare: • Weekly sales reports • Monthly sales reports • Pipeline updates • KPI trackers • Sales dashboards Track: • Pipeline activity • Deal progression • Conversion metrics • Sales performance indicators Ensure reporting remains accurate and up to date. Communication & Follow-Ups Draft and coordinate professional sales communications, including: • Follow-up emails • Meeting summaries • Reminders • Thank-you emails • Next-step communications Support inbound lead routing and initial coordination. Track outstanding follow-ups so opportunities and client requests don’t fall through the cracks. Cross-Functional Coordination Work closely with: • Sales • Marketing • Finance • Operations • Leadership Track internal handoffs, responsibilities, and next steps. Help prevent delays by ensuring teams have the information and documentation required to keep deals moving. What Makes You a Strong Fit You: • Are highly organized and detail-oriented • Naturally follow up and close operational loops • Enjoy working with CRMs, calendars, and structured workflows • Communicate clearly and professionally • Can manage multiple priorities simultaneously • Notice missing information and inconsistencies quickly • Are proactive rather than waiting to be reminded • Enjoy supporting high-performing sales teams • Take ownership of accuracy and execution Required Experience & Skills • 1–2 years of experience in: • Sales Support • Administrative Support • Sales Operations • Operations Coordination • Hands-on experience with at least one CRM, such as: • Salesforce • HubSpot • Zoho CRM • Pipedrive • Strong scheduling and calendar management skills • Proficiency with: • Google Workspace • Microsoft Office • Strong written English communication • Excellent organizational skills • High attention to detail • Ability to manage multiple tasks and deadlines • Comfortable working independently in a remote environment • Availability during U.S. business hours Nice to Have Experience with: • Proposal preparation • Sales presentations and decks • SDR / BDR workflows • Sales pipeline management • B2B SaaS • Marketing agencies • Recruiting • Professional services Basic Excel or Google Sheets experience with: • Pivot tables • Dashboards • Trackers • Sales reports is also valuable. What a Typical Day Looks Like You might: • Review and update CRM records • Check active opportunities for missing information • Schedule sales calls and demos • Coordinate calendars across different time zones • Prepare a proposal or presentation for an upcoming meeting • Send follow-up emails and reminders • Update pipeline trackers and sales dashboards • Generate reports for sales leadership • Coordinate internal handoffs between Sales, Finance, and Operations • Make sure outstanding tasks and next steps are completed In short: You keep the sales engine organized, accurate, and operating without friction so the sales team can focus on building relationships and closing deals. Key Metrics for Success • CRM accuracy and pipeline cleanliness • On-time meeting scheduling and coordination • Follow-up completion and responsiveness • Proposal and documentation accuracy • Sales reporting accuracy • Pipeline visibility • Reduction in missed tasks and communication gaps • Positive feedback from sales leadership Why This Role Stands Out • Directly support revenue-generating teams • Gain hands-on experience with modern CRM and sales systems • High ownership over important operational workflows • Collaborative, fast-paced remote environment • Clear and measurable impact on sales team efficiency • Strong career progression into: • Sales Operations • Revenue Operations (RevOps) • Account Management • Business Operations • Sales Coordination Interview Process • Initial Phone Screen • Spark Hire Intro Video • Video Interview with Pavago Recruiter • Practical Task — CRM Cleanup + Proposal Draft • Client Interview • Offer & Background Verification Apply Now If you: • Enjoy keeping systems and workflows organized • Have hands-on CRM experience • Are strong with scheduling, follow-ups, and documentation • Thrive in detail-oriented, fast-moving environments • Want to build your career in sales operations or RevOps This is a strong opportunity to play a key role behind a high-performing sales team and help keep deals, communication, and operations moving efficiently. #SalesAssistant #SalesOperations #CRM #SalesSupport #Salesforce #HubSpot #RevenueOperations #AdministrativeSupport #RemoteJobs #RemoteWork #SalesJobs