SENIOR MARKETING COORDINATOR

Senior Marketing Coordinator (GoHighLevel, Social Media & Executive Support) – Remote | PST Hours Position Type: Full-Time, Remote Working Hours: U.S. Business Hours — PST Required About the Role At Pavago, one of our clients is hiring a highly organized and execution-driven Senior Marketing Coordinator to support marketing execution, executive operations, content coordination, CRM management, and program administration . This is a hands-on, multi-functional role — not a strategic marketing leadership position. You’ll be responsible for making sure content gets published, campaigns and follow-ups are executed, CRM records stay organized, program materials remain current, and day-to-day priorities move forward without things falling through the cracks. This role is ideal for someone who combines marketing coordination + executive support + strong operational execution and is comfortable working independently in an entrepreneurial environment. What You’ll Own Marketing Execution & Social Media Management Manage day-to-day social media execution across: • LinkedIn • Facebook • Instagram • Online community groups You’ll: • Create, design, schedule, and publish social content • Write and format captions and posts • Manage comments, DMs, and community interactions • Monitor engagement and audience activity • Maintain organized performance tracking • Support advertising campaigns for programs and events • Ensure content is published consistently and on schedule Content Creation & Marketing Materials Create and organize marketing and program assets, including: • Short-form videos • Social graphics • Scripts • Guides • Workbooks • Cheat sheets • Program documents Use tools such as: • Canva • Veed • OpusClip or similar video editing platforms Maintain consistent branding, formatting, messaging, and presentation across materials. GoHighLevel, Email Marketing & CRM Build and manage marketing workflows using GoHighLevel (GHL) . Responsibilities include: • Email campaign setup • Automated workflows • Prospect outreach • Follow-up sequences • Pipeline updates • Contact management • CRM data maintenance Keep records accurate and ensure no lead, prospect, or participant follow-up is missed . Executive & Operational Support Support leadership with day-to-day coordination, including: • Calendar organization • Scheduling • Inbox management • Communication workflows • Administrative coordination • Task tracking • Follow-ups Maintain structured project trackers and ensure priorities continue moving forward. Proactively identify: • Missing follow-ups • Workflow gaps • Delayed tasks • Process inefficiencies Program & Membership Administration Support the operational side of digital programs and memberships. You’ll: • Organize program materials • Maintain and update digital resources • Track participant or member progress • Support participant communication • Coordinate program-related follow-ups • Troubleshoot minor technical issues within online platforms • Ensure resources remain organized and accessible Research, Lead Generation & Digital Support Conduct research to support marketing and business development, including: • Ideal Client Profile (ICP) research • Prospect research • Lead list building • Market research • Outreach preparation Support lead generation campaigns and compile findings into clear, organized reports. You may also assist with: • Minor website updates • Account setup • Digital platform administration Documentation & Organization Maintain organized systems across: • Google Drive • Google Docs • Google Sheets • Shared files • Marketing assets • CRM records • Program documentation Ensure information is easy to find, current, and accurately maintained. What Makes You a Strong Fit You: • Are exceptionally organized and reliable with follow-through • Enjoy execution more than high-level strategy • Can manage marketing and administrative priorities simultaneously • Notice small errors before they become larger problems • Are comfortable supporting founders or entrepreneurial leaders • Can independently move work forward without constant supervision • Communicate clearly and professionally • Learn digital tools quickly • Take ownership of tasks through completion • Thrive in fast-moving environments where priorities can change Required Experience & Skills • Proven experience in: • Marketing coordination • Executive assistance • Digital operations support • Or a closely related role • Strong hands-on experience with Google Workspace , including: • Google Docs • Google Sheets • Google Drive • Google Calendar • Experience with GoHighLevel (GHL) or a similar CRM/marketing automation platform • Proficiency with Canva • Experience with video editing tools such as: • Veed • OpusClip • Similar short-form video tools • Strong understanding of: • LinkedIn • Facebook • Instagram • Strong written English communication skills • Strong calendar, task, and workflow management ability • Excellent attention to detail • Ability to manage multiple priorities simultaneously • Self-motivated and comfortable working independently • Ability to consistently work U.S. Pacific Time (PST) business hours Nice to Have • Experience supporting: • Founders • Coaches • Entrepreneurs • Small business leadership • Experience managing online programs or memberships • Lead generation and prospect research experience • Experience creating email automation workflows • Community management experience • Experience with digital advertising support • Basic website editing experience Tools & Platforms • GoHighLevel (GHL) • Google Workspace • Google Sheets • Google Drive • Google Calendar • Canva • Veed • OpusClip • LinkedIn • Facebook • Instagram • Email marketing and automation platforms What a Typical Day Looks Like You might: • Review leadership priorities, inboxes, and calendars • Update project and task trackers • Create and schedule social media content • Respond to comments, DMs, and community activity • Edit a short-form video or create graphics in Canva • Build or update a GoHighLevel email workflow • Follow up with prospects or program participants • Update CRM records and pipeline stages • Organize program materials and digital assets • Research prospects and build lead lists • Handle minor website or platform updates • Flag overdue tasks or workflow gaps to leadership In short: You keep marketing, content, CRM, programs, and executive support workflows organized and moving forward consistently. Key Metrics for Success • Consistent and timely social media publishing • Clean and accurate CRM records • Reliable GoHighLevel and email workflows • Zero missed prospect or participant follow-ups • Strong community responsiveness and engagement • Well-organized program materials and digital assets • Accurate project and task tracking • Timely completion of executive support priorities • Strong leadership confidence in execution and reliability Why This Role Stands Out • High ownership across marketing and operations • Direct exposure to entrepreneurial leadership • Hands-on experience across: • Social media • GoHighLevel • Content • CRM • Email marketing • Executive operations • Opportunity to work across multiple areas rather than one narrow marketing function • Fully remote environment • Clear growth opportunities into: • Marketing Operations Manager • Senior Marketing Specialist • Digital Marketing Manager • Operations Manager Interview Process • Initial Screening Call • Spark Hire Intro Video • Marketing & Systems-Focused Interview • Practical Task – Content or Workflow Exercise • Final Interview • Internal Review & Approval • Offer & Onboarding Apply Now If you: • Are highly organized and execution-focused • Have experience with GoHighLevel and digital marketing • Can manage social media, content, CRM, and administrative workflows • Enjoy supporting founders or entrepreneurial teams • Have exceptional attention to detail and follow-through • Can reliably work PST business hours This is a strong opportunity to take ownership of marketing execution, digital operations, content coordination, and executive support in a fast-moving remote environment. #MarketingCoordinator #GoHighLevel #DigitalMarketing #SocialMediaMarketing #MarketingOperations #ExecutiveAssistant #ContentMarketing #Canva #RemoteMarketing #RemoteJobs #MarketingJobs