BUYING ASSISTANT

Our client is an Australian online women's fashion retailer specialising in a curated collection of comfortable, high-quality everyday basics, contemporary casualwear, and versatile lifestyle accessories. They are now seeking to hire a Buying Assistant to provide hands-on administrative support to the Head of Buying and ensure product moves smoothly from supplier to store. This role plays a key part in maintaining accurate system data, tracking critical path timelines, and supporting stock flow across internal teams. Job Responsibilities Data and Systems Administration • Accurately input and maintain product information, purchase orders, and supplier details • Maintain internal systems and spreadsheets with up-to-date product and order details • Coordinate stock transfer paperwork and system updates between physical stores and the online warehouse Supplier and Critical Path Coordination • Manage supplier relationships by tracking orders, requesting updates, and following up on outstanding issues • Update and manage the critical path to ensure timelines and key dates are met • Assist with sample tracking and coordination Administrative Support and Team Communication • Provide general administrative support to the Buyer including document management and scheduling • Communicate clearly and proactively with internal teams to support stock flow and resolve issues • Previous experience in retail or administration • Strong attention to detail and accuracy in data entry • Excellent organisational and time management skills • Proficiency with Microsoft Excel and general computer systems • Confident using Microsoft Teams for video calls and live chat • Clear and confident written and verbal English communication • Fast learner who can adapt and work across a variety of tasks • Reliable workstation setup featuring dual monitors and high-speed internet Nice-to-Have Skills • Experience using Shopify • Experience using Style Arcade • Permanent work-from-home set-up • Dayshift (Australian Eastern Standard Time business hours) • Full-time job • HMO (STAFF only) • Annual leave • 13-month pay • With Government mandated benefits