EXECUTIVE ADMINISTRATIVE ASSISTANT

Position Summary The Executive Administrative Assistant provides high-level, confidential administrative support to the President, serving as a trusted gatekeeper and force multiplier. This role requires excellent judgment, strong written communication, and the discretion to manage sensitive correspondence and information on the President's behalf. The ideal candidate is a proactive, detail-oriented professional with a minimum of five years of executive-level administrative experience who can anticipate needs and manage competing priorities with minimal oversight. Key Responsibilities • Inbox Management: Monitor, triage, and organize the President's email inbox daily; flag priority items and draft/send responses on the President's behalf using established tone and judgment. • Calendar Management: Own the President's calendar end-to-end — scheduling, rescheduling, and resolving conflicts; coordinate across multiple time zones and stakeholders. • Travel Coordination: Book domestic and international flights, hotels, ground transportation, and visas/documentation as needed; prepare detailed itineraries. • Expense Management: Reconcile credit card statements and receipts; prepare and submit accurate, timely expense reports in accordance with company policy. • Meeting Support: Attend virtual meetings on the President's behalf as requested — take detailed notes/minutes, capture action items, and deliver clear, concise summaries. • Confidential Correspondence: Draft, proofread, and manage written communications, exercising discretion with sensitive or confidential business matters. • General Administrative Support: Assist with ad hoc projects, document preparation, and other executive support tasks as they arise. Required Qualifications • Minimum 5 years of experience as an Executive Assistant, Executive Administrative Assistant, or similar senior support role. • Prefer candidates that live within a 45-minute commute of Wilson, NC. • Experience with Outlook email and calendar tools. • Exceptional written and verbal communication skills; comfortable drafting correspondence in an executive's voice. • Proven experience managing complex calendars and travel logistics. • Experience reconciling expenses and preparing expense reports. • High level of discretion, professionalism, and sound judgment with confidential information. • Strong proficiency with Microsoft Office / Google Workspace and standard scheduling, travel, and expense tools. • Highly organized, self-directed, and comfortable operating with a high degree of autonomy in a fast-paced environment. Preferred Qualifications • Prior experience supporting a C-suite executive at a mid-size or global company. • Experience in professional writing, including drafting emails, taking meeting minutes and producing polished summary reports. • Some experience in leveraging AI capabilities for research and draft material creation.