SENIOR ADMIN EXECUTIVE

We're The Branding People , a Malaysia-based digital marketing agency serving brands across Southeast Asia. We turn insights into strategy, strategy into creative work, and creative work into measurable impact . As our campaigns and brand portfolios continue to scale across multiple markets, we're looking for a highly detail-oriented Senior Admin Executive to manage the financial and administrative backbone of our marketing operations . If you excel at ensuring advertising platforms stay funded, team access is securely managed, and monthly spend is accurately audited in a fast-paced environment — this is the perfect role for you. What You'll Be Crafting • Manage finance top-ups across multiple platforms and brands, monitoring balances to prevent ad delivery interruptions. • Administer user access and permissions across marketing platforms and internal tools, handling onboarding, offboarding, and periodic access audits to ensure security compliance. • Assist in processing marketing-related payments, including ad spend, vendor invoices, and platform subscriptions across multi-currency accounts (MYR & SGD). • Coordinate with the Finance team on monthly marketing spend audits, reconciling ad platform spend against invoices and preparing spend reports. • Liaise directly with vendors and platform representatives to resolve billing issues and payment discrepancies. • Collaborate with the Analytics team to ensure internal tracking tools and platforms remain funded and fully operational. • Support budget tracking and forecasting for marketing expenses. Your Superpowers • Diploma or Degree in Business Administration, Finance, Accounting, or a related field. • Good command of English and Mandarin (spoken and written). • 2–5 years of experience in administrative, finance operations, or marketing operations. • Experience managing top-ups and payments on digital advertising platforms (Meta Business Suite, Google Ads, TikTok Ads) would be advantageous. • Familiarity with multi-currency operations (MYR, SGD) and multi-brand ad account structures. • Proficient in Excel and Google Workspace, with basic financial reconciliation or bookkeeping skills. • Strong attention to detail, highly organized, and comfortable working within fast-moving, deadline-driven marketing cycles. • Clear and confident communicator able to coordinate seamlessly across marketing, finance, and analytics teams. • Responsible, proactive, and able to handle confidential financial data with the highest level of professionalism and discretion. What You'll Get Here • Upskilling That Actually Changes You Workshops, coaching, and exposure to brands across SEA with real learning and real growth. • Lucrative Pay That Reflects Value Competitive salary packages designed to reward excellence, not just attendance. • Health & Wellness Support Benefits that keep your mind sharp and your energy sustainable. • People Who Want You to Win A driven team that collaborates, questions, builds — and celebrates progress. • Plus More — Because We're Still Growing We refine, improve, and innovate constantly. You grow as we grow.