VIRTUAL ASSISTANT - BOOKKEEPER (PS - 09042026 - FTVAB)

Position: Virtual Assistant - Bookkeeper Number of hours: 40 hours/week (TBA) Schedule: Singapore (SGT) Key Responsibilities Bookkeeping and Reconciliation • Complete weekly bookkeeping and reconciliation tasks using Xero. • Reconcile financial accounts, including: • Finserv • DBS • AMEX • Review transactions for accuracy and completeness. • Upload and organise receipts and supporting financial documents. • Categorise expenses correctly according to the clinic’s chart of accounts. • Maintain accurate and up-to-date financial records. Accounts Support • Assist with accounts payable and accounts receivable processes. • Support invoice tracking and payment record management. • Maintain organised documentation for financial transactions. • Ensure financial records are complete and easily accessible. Financial Monitoring and Reporting • Identify missing information, unusual transactions, or reconciliation discrepancies. • Report financial concerns or inconsistencies to the Practice Manager promptly. • Assist with preparation of financial summaries and reports when required. • Ensure bookkeeping activities follow clinic processes and standards. Data Security and Compliance • Maintain confidentiality of financial and business information. • Access financial information only through approved systems. • Protect account credentials and sensitive business data. • Follow clinic privacy and data protection requirements. Optional Marketing Support (Based on Experience) • Assist with Google Business Profile updates when requested. • Support administrative tasks related to social media scheduling. • Provide additional operational support when bookkeeping priorities are completed. Qualifications • Proven experience in bookkeeping, accounting assistance, financial administration, or virtual bookkeeping. • Experience using Xero or similar accounting software. • Knowledge of bank reconciliation, expense management, and transaction categorisation. • Understanding of accounts payable and accounts receivable processes. • Strong attention to detail and accuracy when handling financial records. • Ability to identify discrepancies and investigate unusual transactions. • Strong organisational skills with the ability to manage deadlines independently. • Excellent written communication skills and ability to provide clear financial updates. • Ability to work remotely with minimal supervision. • Experience supporting small businesses, healthcare practices, or professional service businesses is an advantage. • Understanding of confidentiality when handling financial and business information.